InTouch Information Kiosks

We are dedicated to providing information services for Events

Core Module

At the heart of the service is a Core Module. This module consists of:

Launch Page	Idle kiosks will display: Unread messages – A scrolling list of people with unread messages – see Message Board below Agenda - A static list of the next few agenda items, automatically changed by the clock Slide Show - An automatically changing photographic slideshow - photographs can be added and removed by event administrators Event News - A scrolling list of items – items can be added and removed by event administrators
Authentication	Login - Attendees login to the system by presenting their badge to the RFID reader
Message Board	Administrator messages: Preparation - Using a browser, administrators can create messages to attendees Reading - Attendees need to log in to the kiosk to read messages See Optional Modules section for additional messaging services.
Personal Information Display	Details of the information held for the individual who has logged on to the kiosk - Information will include: Personal - Name, Job Title, Organization Travel - Flights, trains, transfers Accommodation - Hotel name, check in, check out Sessions - Breakouts, activities
Attendees	Listings by last name, country and organisation - this will show all attendees other than event staff.
Agenda	A list of event sessions
Conference Information	A free form repository for information likely to be of interest to attendees
Data Management	Mechanisms for receiving registration and other data from an external source

The Core Module is charged at a flat rate per event irrespective of event size and duration.

Configuration Elements

In addition to the Core Module, certain items are necessary for the provision of the service. These items are charged according to the size and duration of the event. These are:

Kiosk Computers Preparation	Preparation of each computer including all operating system updates, system drivers and Sandeye’s kiosk software - this includes hub servers and spares Charges for Dedicated Kiosks are lower than for other computers used for kiosks Dedicated Kiosks - are IBM Touch-Screen computers with attached RFID readers. Notebook Kiosks - are other computers requiring a mouse and screen
Kiosk Computers Configuration	Physical deployment of configured Kiosk hardware into their operational locations prior to the event start and recovery at the end of the event. This is charged per kiosk.
On-Site Support	An appropriate number of people will be available at the event during all times that the kiosk service is available to the event attendees. This is charged for each room where kiosks are deployed per event day. This charge reflects the event complexity - the level of support for the operation, monitoring and maintenance of kiosk computers at each of the event locations - hotels, conference venues, halls etc. 1st Room is charged at a flat rate per event day and Other Rooms are charged at a lower rate per event day.

Optional Modules

The currently available, additional modules are:

Attendee to Attendee Messages	Attendees may send simple messages to other attendees - see Unread Messages in the Core Module above. This extends the ‘Message Board’ module and is charged at a flat rate per event. N.B. Messages cannot be sent to external recipients or to multiple attendees.
Location News	The Core Module includes scrolling event news. An additional scrolling display can be incorporated into the Launch Page (see Core Module) to show location specific news - items related to a specific hotel or event venue. This is subject to a maximum of 25 locations. This module is charged at a flat rate per event.
Video Clip Display	In place of the Photo Slideshow (see Core Module), a series of video clips can be shown. Clips must be in a AVI or MP4 format and silent. This module is charged at a flat rate per event.
Product Showcase Listings	A list of products on display with descriptions and locations. This module is charged at a flat rate per event.
Literature Request	This module enables attendees to select literature that they wish to receive. A spreadsheet is available to event administrators to enable post-event fulfilment. This module is charged at a flat rate per event.
20 Question Survey	Administrators are able to create a survey with up to 20 questions. Surveys can be completed by all attendees. Each question may be answered by attendees on a scale of 1 to 5. Administrators are able to produce browser and Excel reports of the survey results. This module is charged at a flat rate per event.
Table Seating Display	A display showing the logged in user's table number for a formal dinner. The display will also show the names of the other table occupants. This module is charged at a flat rate per event.
Personalised Agenda	An attendee’s selected breakout sessions or other activities will be shown alongside plenary items.
SMS Alerts	When a new message is created an alerting SMS message will be sent to the attendee's mobile phone. This module extends the Message Board contained within the Core Module and the Attendee to Attendee Messages module. This module is charged at a flat rate per event for the service. If Sandeye is to provide the messages through a carrier this will be charged per expected attendee.
Dinner Venue Table Seating	During a pre-dinner reception, attendees will be able to find which table they have been assigned to. A bank of InTouch kiosks will be customized to show table details and deployed at the dinner venue. This module is charged at a flat rate per kiosk bank.

Pricing

		Charging Basis	Price
Core Module		Per event	£5,000
Configuration Elements	Kiosk Computers Preparation - Dedicated Kiosks	Per kiosk plus spares	£50
	Kiosk Computers Preparation - Notebook Kiosks	Per kiosk plus spares	£150
	Kiosk Deployment	Per deployed kiosk	£25
	On-Site Support 1st Room	Per event day	£750
	On-Site Support Other Rooms	Per event day	£100
Optional Modules	Attendee to Attendee Messages	Per event	£2,500
	Location News	Per event	£1,000
	Video Clip Display	Per event	£500
	Product Showcase Listings	Per event	£250
	Literature Request	Per event	£750
	20 Question Survey	Per event	£750
	Table Seating Display	Per event	£500
	Personalised Agenda	Per event	£500
	SMS Alerts	Per event	£1,000
	SMS Message Charge	Per attendee	£1
	Luggage Labels	Per event	£750
	Dinner Venue Table Seating	Per kiosk bank	£500

Notes

1. Except where mentioned, the service does not include the provision of any hardware or connectivity.
2. Except where mentioned, the service does not include the licensing of any software not owned by Sandeye Ltd.
3. Event Agenda, News Items, Conference Information, Attendee Literature Request and Product Showcase Listings will be populated by the customer's staff.
4. Module prices do not include VAT, travel, accommodation and subsistence expenses.
5. Prices will be quoted in GBP/Pounds Sterling. If required, the quotation total will be translated into another currency. The rate of exchange used for invoicing will be fixed at the mid-market price on the date of issue of the relevant purchase order.

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